Learn how content moderation tools and best practices can help you keep your social channels safe, friendly, and pleasant.
Content moderation is a critical part of any brand’s social media strategy. In a world of bots, trolls, and scams, social media moderation ensures your brand’s social channels – and their comments sections – are safe, friendly, and pleasant places to be.
Bonus: Get a free social media strategy template to quickly and easily plan your own strategy. Also use it to track results and present the plan to your boss, teammates, and clients.
Content moderation is a part of social media management in which a content moderator handles incoming messages, comments, and other content generated by third parties.
Those third parties might be your followers, customers, or random strangers on the internet. The content moderator’s role is to make sure that real people get a real response, while trolls and bots get sorted to the virtual dustbin.
Content moderators also screen comments and other public-facing content for profanity, obscenity, slurs, and other offensive or material.
Content moderation is important for a couple of main reasons.
Customers and potential customers may use your social channels to reach out for help. A content moderator makes sure incoming queries are answered appropriately.
On small teams, the content moderator might be responsible for answering questions directly. On larger teams, they might have help in the form of other marketing members or members of the customer service team.
Source: Hootsuite Social Trends 2023
Either way, the content moderator makes sure incoming DMs and public queries or complaints are handled. That might mean addressing messages themselves or assigning them to someone else.
It’s important to note that the content moderation process is not about trying to make it look like you only get positive comments. Instead, it’s about removing content that violates reasonable standards of decent behavior. Negative comments that are civil should be responded to and addressed, rather than removed.
Social media content moderation affects brand image in two ways. First, it’s very clear on social media when a brand ignores its customers. Even if someone initially reaches out via DM or other private channels, they’ll soon take their issues public if they don’t get a response.
Staying on top of incoming content is a good way to build social trust.
Unfortunately, there are some nasty people on the internet, and they’re going to post nasty comments on your social accounts. Leaving those unattended can also harm your brand image, as no one wants to see offensive content in the comments of a social post.
You might initially get some sympathy from fans, but if you routinely leave ugly comments unchecked, your brand image will begin to suffer. Since social is an important tool for brand and purchase research, this can have a direct impact on your sales.
This is particularly important if you work with influencers or publish user-generated content.
Why is content moderation important for user-generated campaigns? Because when you’re sharing someone else’s content, it’s even more important to keep the comments civil. Someone who shares their content with your brand once is not likely to do so again if they have to read vitriol, slurs, or profanity in response.
Social media moderation is a tough job. A clear set of rules makes the work less stressful for moderators and potentially more effective for the brand.
Just like your social media style guide and social media policy, social media content moderation guidelines outline how to refer to your brand and your products on social channels. In fact, these two documents can be a great starting point when creating your content moderation guidelines.
Your content moderation guidelines also need to explain:
Incoming comments can also be your first warning of a social media crisis. So make sure your social media moderation guidelines align with and refer to your social media crisis management plan.
We’ve already talked about why it’s important to answer comments and messages. Here, let’s focus on the “real” part of this best practice.
Content moderation tools help filter out spam comments and messages so you can focus your energy on responding to real people.
It’s important to review your filtered messages regularly to ensure no real messages get missed. Even if people are rude or inappropriate, it’s a best practice to respond. Just make sure you keep things business-like and never stoop to their level.
Of course, some people will never be satisfied with your response and are focused on stirring up trouble. In this case, remember the old saying, “Don’t feed the trolls.” Acknowledge that you have engaged with them to the extent you are able and that you cannot help them any further.
There are some words and phrases you know for sure you never want to see in the public comments on your social posts. What those words and phrases are will vary. For example, a skateboard brand might have a broader range of acceptable vocabulary than a pharmaceutical firm.
Fortunately, the social networks offer built-in tools to filter out comments based on your pre-selected list of no-go words.
You can also use these tools to help you manage spam comments. For example, you could block comments that contain the phrase “I’m paying”
Source: Instagram
We walk you through the Instagram process in our post on how to manage Instagram comments. Other platforms offer similar tools. Or you can set up these filters through your dedicated content moderation tool (more on those below).
Many of the messages that come in, especially to your DMs, will be questions you get over and over again. Fortunately, some of these inquiries can be managed through automated responses.
You can set up ultra-basic autoresponses through the social platforms themselves. But a conversational chatbot like Heyday can actually interact with people who message you. It guides people through their initial contact through to a resolution. This might be a simple answer to their question or even a sale based on customized product recommendations.
Source: Heyday
All of this simplifies human moderation, allowing your content moderators to spend their time on the interactions that bring the most value to your brand.
Content moderators provide immense value to your organization. It’s important to recognize that they do a difficult job and offer them appropriate support.
Content moderators are on the front lines of the sometimes dark world of online comments. They can see some challenging things and have to deal with even more challenging people. Recognize that your content moderators are not robots. They need time and support to decompress from those difficult interactions.
Make workplace wellness a priority. Check in regularly to see how your moderators are doing, and solicit their input on any ways in which you can make their work less stressful.
Hootsuite can help with your content moderation in a couple of key ways.
First, Hootsuite Streams are a simple, free content moderation solution for small businesses
Each of the links below takes you to a detailed help article with everything you need to know to set up content moderation for the specified platform.
For those with a Hootsuite Team plan or above, Inbox offers additional content moderation functionality.
From Inbox, you can manage comments and DMs on Facebook, Twitter, and Instagram, as well as comments and replies on LinkedIn in a single view.
You can also use assignments and filters to share content moderation responsibilities with other team members, or pass requests on to another team (like customer service).
Finally, you can use saved replies as templates to use in common scenarios, which will allow your team members to respond faster while staying on brand.
Source: Sparkcentral
Sparkcentral is a full-feature enterprise-level customer care platform with extensive content moderation capabilities. It allows you to manage and moderate comments and messages from all social platforms in one inbox, while gaining greater context for conversations through connection with your CRM.
Sparkcentral also has built-in analytics that can help you understand the effectiveness of your content moderation efforts.
Source: Respondology
Repondology is an automated content moderation tool with a particular focus on eliminating racism, slurs, and other abusive comments. It also helps filter out spam and bots, along with inappropriate comments that are potentially damaging to your brand.
Source: BrandFort
BrandFort uses artificial intelligence to filter out hate, spam, profanity, and overtly negative comments on Facebook and Instagram. It offers support for multiple languages.
Source: Hootsuite App Directory
Smart Moderation is another automation tool that moderates comments on Facebook, Instagram and YouTube. It’s designed to filter out inappropriate content including abusive language, hate speech, spam, trolling, and bots.
Content moderators deal with all incoming comments and messages on social media platforms, both public and private.
The main types of content moderation are:
First off, content moderators require the ability to deal with challenging work. It can be a fun job because it involves interacting with fans and followers of your brand’s social channels. But it also involves dealing with spammers, scammers, angry customers, and other difficult tasks.
Content moderation teams also need to understand how to use social tools effectively. This includes both the social platforms themselves as well as any content moderation tools in use.
Finally, content moderators require good writing and editing skills, so they are able to represent the brand well through their responses to comments and messages on social channels.
Save time managing your social media presence with Hootsuite. From a single dashboard you can publish and schedule posts, find relevant conversions, engage the audience, measure results, and more. Try it free today.
Do it better with Hootsuite, the all-in-one social media tool. Stay on top of things, grow, and beat the competition.
Free 30-Day Trial
This complete guide will help you get started with social media marketing and follow the right best practices from day one.
This step-by-step template makes it easy to deliver a well-laid-out customer experience strategy that can give you planned, targeted growth.
Many businesses moved online in 2020 and are struggling to provide quality social media customer service. Don't be one of them.
Instagram comments can help you connect with followers and build a credible presence on the platform. Here's everything you need to know about managing comments for your business.
We could have SWORN you were someone who wanted to grow on social media and beat your competitors. Our bad. We’ll just leave this 60-day free trial here for someone else then…
